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You can modify (enhance) an ISNI record in the ISNI web portal by supplying additional information to the record: name variants, dates, language, gender, or nationality, related people or organizations, titles of works created by the person, class and role, and external information from outside sources. Editing a record may involve various actions from simply adding a note to linking to related records. By enhancing a record and adding more fields to a record, status may be upgraded and and changed from "provisional" to "assigned."
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Adding Name(s)
When you have found and selected the record you want to modify, keep in mind that ISNI defaults to the "labels" display. Click "sources data" or "marc21" for a record views view that show shows the complete record as it is stored in the database.
The selected ISNI shown here is for Gustavo Amigó Jansen. The record has one source, the Library of Congress, represented as source VIAF LC. The record still has provisional status (record no. 45118374 is on display displayed instead of a 16-digit ISNI number). When you add your data to such a provisional ISNI, it may be enough to change the status to "assigned" and cause the ISNI number to be displayed in lieu of the record number.
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Click "edit record" (on the left) to add your data to the selected namerecord.
The first tab (Identifiers and Names) is presented.
To enter your data, click on the “+” signs of the fields you want to add. The input fields for your data appear:
A name and your local Identifier are mandatory fields. If PCC is not already a source on the record (as in the example above), it must be added before any further editing of the record. (An exception is when you add a General Note on the External Information and Notes tab to send information to the ISNI quality team about errors, records to merge or split, etc.)
Click the + beside "Add Identifier". "PCC" is automatically added as "identifier type"; "identifier" field can be left blank.
There must be a Name field that corresponds to each source identifier. In other words, when you add the PCC identifier to a record, you also have to add a Name field, even if it duplicates an existing name from another source. To add a form of name click the + beside "Add Name." Add your preferred form of name in the boxes.
To add a variant name click the + beside "Add Name variant." Add your variant form of name in the boxes. (N.B. ISNI is a system of identifiers, not an authority file. It is not necessary to record a variant for each permutation of a name.)
Greyed out fields show data from other sources. You cannot edit or remove these fields. Contact the ISNI Quality Team if you spot an error you would like to see corrected by adding a General Note on the External Information and Notes tab.
Click "Save changes" to add your source or select another tab to add more data.
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Adding Dates, Language, Gender, or Nationality (all are optional)
To enter your data, open the Personal Details tab and click the “+” signs of the fields you want to add. For example language and year of birth:
Click "Save changes" to add your data or select another tab to add more data.
- Dates should be entered in ISO 8601 extended format, e.g. 2017-04-15. Dates can be truncated to a month (2017-04) or a year (2017).
- Languages are entered with ISO 3-character codes, e.g. eng. (Codes for the Representation of Names of Languages)
- Gender is selected from the drop-down list
- Nationalities are entered with 2-letter codes, e.g. US for United States (ISO Online Browsing Platform; click Country codes button) or use this Wikipedia page.
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Adding Relationships to Other Persons and Organizations and How to Link Records
Under the Associations tab, click the “+” signs of the fields you want to add. Enter the related name in the field for Related person or Related organisation and select the Relationship and Relation type. If the related name is in ISNI, you can establish a system link in ISNI. An ISNI algorithm may suggest the related name(s) in a popup window.
If you do not know the PPN (Pica Production Number, ISNI system generated number) of the Related name or Related organisation:
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- Click "Link Relation" to trigger the name search. One or more hits are presented in a popup window.
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- Click "Link!" to select the person or organisation.
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- The PPN of the selected
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- name is added to the ISNI record.
If you do know the PPN of the Related name or Related organisation, you can:
- Enter the related name in the field Related person or Related organisation and select the Relationship together with the Relation type.
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- Enter the PPN of the Related person or Related organisation in the field PPN. The example above shows the PPN of the La Trobe
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- University, with which Gustave Amigó Jansen is affiliated.
- Note: To see the PPN for a particular record, click on "marc21" in the band above the record and copy the number from the 000 field. On records without an assigned ISNI, it is also the number that appears in the labels display as "Record no."
Enhancing ISNI records, part 2
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Adding Works
Under Works, you can add : titles of works created by the person. To enter your data (source) , click the “+”signs of the fields you want to add, for example a book written by Gustavo Amigó Jansen and a journal he wrote an article for:.
Include Include initial articles if present. The system inserts a "@" before the first word of the title to be used for sorting, i.e., after an initial article. Do not insert the symbol manually.
Subtitle: Record a subtitle only if available in the source used. Do not input a colon before the subtitle. The system will display a colon after the title proper automatically in the labeled display.
The title of a work to which a person contributed (such as a journal) or which he or she performed may be recorded in the field Contributed to or performed.
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Adding Creation Class and Role
Under the tab Class and Role TAB, you can add a "Creation class," , which is similar to RDA's content type; it represents the kinds of works a person has created. According to ISNI standards, we are expected to use a two-letter code from the MARC leader bytes 06 and 07 (http://www.loc.gov/marc/bibliographic/bdleader.html)
e.g. :Examples
- am = language material, monograph (use for books)
- gm = projected material, monograph (use for films)
To enter your data (source) , click the “+” signs of the fields you want to add.
There is a drop-down list for creation roles. It The field is repeatable you can add more than one.
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Adding External Information and Notes
Under the tab External Information and Notes TAB, you can add outside sources, such as a website where important information was found. In the box marked "External Information," enter an indication of the kind of source, such as "Wikipedia,." for example. In the URL URI box, give the URL URI for the source. For example, for an IMDb page, enter "IMDb" in the Information box and the URL for the person in the URL box. Remove the parts of the URL that begin with a question mark, e.g. change "http://www.imdb.com/name/nm0825821/?ref_=rvi_nm" to "http://www.imdb.com/name/nm0825821/"
For example, click Click the “+” sign for next to "Add External Information to add the person’s website."
When you have made your additions, click "Save recordchanges."
Clicking "Cancel" will send you back to the login screen.
How to Upgrade Record Status (Change "Provisional" Status to "Assigned")
There is no one and universal way of upgrading record status in the ISNI Web Portal (as is in WinIBW client); results may vary from one case to another and depend on a type of a name, information about the name in the ISNI database, an initial source of record, and on the software algorithm. Sometimes all it takes is adding your source or website information to the record. In all unsuccessful cases you have an option of upgrading record in WinIBW client (see Modifying ISNI records in WinIBW Client)labels display of the record.
For more on Modifying records visit: ISNI tutorial videos:
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